Benefits Of Minibus Hire For Corporate Events

Minibuses are a versatile, professional, and comfortable way to get employees to business functions. They are not just for school excursions. The good news is that you can hire one instead of having to pay for your own.

Find out the primary advantages of hiring a minibus here, along with advice on how to proceed.

It helps you save money

When organising a corporate function, it’s all too easy to overlook the cost of transportation. It can be costly (and frustrating) to hire many taxis or to pay for everyone to take public transport.

What can be done, though, as people still need to get there?

It may be less expensive to hire a minibus, particularly for larger groups. Therefore, minibus hire  is definitely worth looking into if you’re on a tight budget.

It maintains the comfort of your employees

What’s not enjoyable, do you know? crammed into a small taxi with your coworkers. Think about hiring a minibus if you don’t want to put your employees through that.

With features like additional legroom, air conditioning, and comfy seats, minibuses are more roomy and hospitable than the average car. Before the event, everyone can unwind and stretch, which will help them perform at their best and be prepared to network.

It’s more personal

Hiring a minibus makes perfect sense if privacy is an issue and you don’t want someone from outside your company to drive—as long as you have a willing driver who meets the necessary requirements. (See below for more details.)

It allows you to be flexible

Following third-party schedules might be a logistical hassle. A series of planning problems arise if you are forced to leave earlier or later than you would have preferred.

However, you might have a lot more flexibility when you hire a minibus for your event. By choosing your own arrival and departure times, you can make sure you get there on time and exit whenever you’d like.

You can also choose your own itinerary when you hire a minibus. Instead of a dirty service station, would you like to treat your employees to a meal in a classy restaurant? The best option is to hire a minibus.

It allows your group to spend time together

Keep the group together so they may unwind and socialise on the trip rather than dividing them up. Communication and team connections can be improved by sharing experiences like these and getting a change of environment.

The best advice for hiring a business minibus

Would you like to try hiring a minibus for your upcoming event but are unsure how to proceed? Here are six of our best recommendations.

1. Consider the size of your group

First things first, let’s see who is coming by releasing the guest list. Do you need to have a larger minibus, such as a 24-seater, or are we talking about a little 8-seater? If in doubt, always go larger; having too many seats is preferable to having too few.

2. Take into account any unique needs

Do you have employees with particular needs or requirements, such as those who may need wheelchair access? For the purpose of matching you with an appropriate car, hire firms must be aware of this up front.

3. Create a spending plan

The next step is to create a budget now that you have a clearer understanding of the type of minibus you will require. Getting quotations from local hire firms is a smart way to approach this. To determine which provides the best value for the money, compare them.

Verify the terms of each contract by reading the fine print that each company provides. Don’t forget to account for possible additional fees. If you intend to hire a driver, these could include gasoline costs, motorway tolls, and driver wages.

4. Select a driver

While some businesses choose to hire a minibus with a driver as part of a package, others would rather have their own driver.

This is a very significant choice, particularly if you want to hire a self-drive minibus because you will need to be aware of the regulations. Now let’s examine one of these guidelines.

5. Be aware of the “hire or reward” regulations

Do you want someone from your company to drive the minibus to the conference, or do you want to hire one yourself? You must be aware of the “hire or reward” regulations.

The legal phrase “hire or reward” refers to the money earned in exchange for transporting others. Cash and card payments, donations, subscriptions, and fares—even if they are “just for petrol money”—can all fall under this category. More information is available on GOV.UK.

Additionally, different hire businesses may have different policies, so if you’re unclear or need guidance, be sure to call yours to discuss this.

6. Locate the top minibus hire provider

When looking for a minibus hire provider, it pays to be picky. You want a company with a reputation for producing high-quality cars that is also adaptable and reasonably priced.

Fortunately, these days, examining a company’s social media and online reviews makes the process of evaluating it rather simple. Before making a reservation, start reading those ratings and reviews.

Whether the business has the appropriate insurance and licensing should also be taken into consideration when making your choice. The team should be able to demonstrate that they have all they need for the task at hand if it doesn’t mention this on its website. Ask them to send documentation if you’re unsure.

Are you trying to find a self-drive minibus hire in Ashford, Kent, or Luton? Here at Kent Minibus Hire, we can assist. We will price-match any better offer you come across in the Northeast, and we cover the entire area. For a quote or to discuss, give us a call at 0203 4757 567.